You must provide your menu and pricing in advance. The menus must also be posted publicly for inspection and consumer review at the event. Please list all food items, including drinks, and prices to be offered for sale at Concilio’s Hispanic Fiesta 2026:

Set Up Guidelines

When you arrive, please visit Concilio’s Registration Booth to check-in. There, you will receive information about your assigned space. Staff and volunteers will be available to answer any questions you may have.

*The location of the registration booth will be provided in the logistics letter we will send you one or two weeks before the event.

1. 1. Location:
      Concilio’s Annual Hispanic Fiesta will be held at LOVE Park. All vendors must check in at Concilio’s Registration Booth to receive logistics information.
   2. Time:
      Set-up and load-in time begins at 10 a.m. and ends at noon. On-site inspections will be conducted from 1 p.m. to 2 p.m. No operations or setup will be allowed during the inspection. Vendors who arrive after 1 p.m. will be permitted to enter the premises after the inspection. Operations must end by 8 p.m. on both days.*Times are subject to logistical changes.
   3. Parking – Loading:
      Vendors are permitted to park in any of the parking spaces that are indicated in the logistics letter. However, it is crucial to note that all vehicles obstructing the entrances specified in the logistics letter will be towed at the owner's expense after the designated loading time, as Concilio requires this space for additional activities during the event. Vendors must bear the responsibility for their parking fees. Vendors are responsible for loading and unloading their materials. Limited support is available, so please come prepared with hand trucks and dollies.*Details are subject to logistical changes.
   4. Space Assignments:
      The availability of electricity and designated food vending areas determine the limit of the kiosk space. However, please note that there is no guarantee of space or location. Concilio reserves the right to assign space at their discretion, keeping their liabilities and contract obligations in mind. Vendors are requested to respect their assigned kiosk placement.The availibility of electriicty and designated food vending areas determine the limit of kiosk space. *Details are subject to logistical changes.
   5. Vendor Set Up/Vendor Break Down:
      1. The logistics letter will inform vendors about the designated parking and load-in locations.
      2. Concilio’s Annual Hispanic Fiesta Vendors must be as self-sufficient as possible. All carts or dollies must be manually operated. Concilio is not under any obligation to assist vendors. No event vendor will be allowed to set up without the presence of an authorized Concilio staff member. Registration and set-up time will be determined only in the hours indicated in the logistics letter.
      3. Concilio’s Annual Hispanic Fiesta vendors must begin dismantling their operations and cleaning up their site no later than 7:00 p.m. and completely cease operations by 8:00 p.m. All vendors, crafters, retailers, and sponsors must be off the event location. Vendors will be responsible for staff overtime charges incurred due to not ceasing their operations at the scheduled conclusion time. *Times are subject to logistical changes.
      4. All food vendors must have an approved all-purpose fire extinguisher on site. Extinguishers must be approved for oil fires and ordinary combustibles fires, (A) & (B) Rating.
      5. Electric generators are not permitted in LOVE Park.
      6. Tents must be branded, or they will be provided with one for an additional cost.

Vendor Guidelines

Concilio and the City of Philadelphia reserve the right to eject vendors not in compliance with guidelines. Vendors can sell culturally relevant items that complement Concilio’s Annual Hispanic Fiesta 2026 atmosphere.
Vendors will refrain from selling illegal and/or counterfeit items, including mixed tapes and/or CDs. No refunds are given if illegal sales are found on the premises.

Vendors will refrain from selling items that are profane or offensive.
The sale of tobacco, alcohol, and illegal substances (and paraphilia) is strictly prohibited. No refunds if ejected from the premises for unlawful sales.
Vendors will refrain from selling items that cause excess litter and damage to the City of Philadelphia, such as (but not limited to) air horns, confetti, fireworks, and silly string.
Vendors with music must keep their music at a volume that does not interfere with neighboring vendors and must not disrupt the event overall.
Vendors must not wander the property distributing any promotional materials.
Vendors must utilize the rental space as provided and stay within their footprint for that area.

Agreement Acknowledgement

1. Food Vendors must display price lists for all food items at “Concilio’s Annual Hispanic Fiesta.”
2. Vendors will refrain from selling items that will cause excess litter or damage to the City of Philadelphia. These items include confetti, silly string, snap pops, fireworks, etc.
3. Vendors will refrain from selling items not indigenous or representative of Latino culture such as sports equipment, housewares, watches, sunglasses, and generic clothing that is not culturally relevant or related to the event’s theme.
4. Vendors will refrain from selling items that violate copyrights or trademarks or are carnival-like such as games of chance, mixed tapes or CD compilations, etc.
5. All vendors must comply with all City, State, Country, and Federal regulations and carry on their person all necessary documentation to prove their compliance with those regulations.
6. All vendor uniforms and storage areas must be kept neat and presentable.
7. All vendor booths must be ready for business at least one (1) hour before the start ofthe event.
8. All vendor locations must be kept neat and presentable at all times. Vendors must continuously clean booths throughout the event. The City of Philadelphia suggests that all food vendors bring their equipment, e.g., brooms to maintain the cleanliness of their location. Cardboard boxes should be broken down and stacked next to the trash receptacles. All items must be stored inside the assigned booth while in operation. All food vendors must have cardboard or wooden floor coverings under all areas where food is cooked and served.
9. Noglass-bottled beverages will be allowed one vent grounds at anytime.All beverages must be served to the public in aluminum cans or paper or plastic cups.
10. All items must be stored inside the assigned space while in operation.
11. Vendors must sell or promote their products at designated spaces only and will not be permitted to solicit customers at other event locations. Vendors may solicit a written permit to hang signs in other locations.
12. All food vendors must have a current Health Department business privilege license, and L&I certification, to be presented when asked by a Concilio or City of Philadelphia official.
13. All vendors must actively follow all prescribed guidelines for handling, preparing, selling, and storing their food items.
14. The sale of alcoholic beverages, items containing tobacco (e.g., cigarettes, cigars, chew, etc.) illegal substances, and illegal substance paraphernalia is strictly prohibited.

Requirements For Temporary Food Service Operations

1. Food Protection–Potentially hazardous foods must come from approved licensed facilities or be prepared on-site, subject to Health Department approval. All food items must be properly protected from contamination at all times.
2. All booths/food service areas must have overhead protection such as a canopy, tarp, tent, etc. Side protection/barriers or booth enclosure must be provided to prevent contamination hazards from weather or conditions.
3. All cooking, heating, and hot holding equipment such as chafing pans and hot plates must be located away from the public for safety to be provided with an approved physical barrier and proper sneeze guard protection. All foods that are unwrapped and on dispaly or are subject to customer contamination during preparation or cooking must also be properly protected. The sneeze guard or physical barrier design and construction materials must be included with the submitted application.
4. Condiments for patron self-service must be dispensed from an approved dispensing unit or be prepackaged single serve portions.
5. Equipment must be provided to keep all food, ice, and food-related items stored off the ground at all times.
6. All food items must be transported, stored, and served using approved food grade containers, utensils, and equipment.
7. Temperature Requirements – All food items must be kept at proper temperatures at all times during transportation to the event site and during storage and display at the event.
8. Refrigerated (cold) perishable food items must be maintained by 41 F or below. Frozen foods must be maintained at 0 F or below. Hot foods must be maintained at 40 F or above.
9. An approved thermometer must be provided to monitor the temperature of all food items and proper cooking temperatures for foods must be checked using an approved accurate thermometer.
10. Hot foods prepared and cooled prior to the event must be cooled in an approved manner.
11. Prepared foods may only be used the same day it is prepared.
12. Hygiene Requirements – Personnel must wear clean outer garments and must keep their hands clean at all times while engaged in handling food, drink, utensils or equipment.
13. Personnel must wear a suitable head covering or hair restraint to protect the food from contamination.
14. Hygiene Requirements – Personnel must wear clean outer garments and must keep their hands clean at all times while engaged in handling food, drink, utensils, or equipment.
15. Connections to fire hydrants and other non-portable water supplies for food preparation, equipment washing, and hand washing purposes are prohibited.
16. Ice – the use of block ice is not approved. All ice must be from an approved source, properly labeled with the manufacturer's name and address.
17. Refrigeration units (coolers, cans, bins) must be continuously self-draining to an appropriate waste water holding unit.
18. Ice used in direct contact with food items, such as drinks, must not be used for any other purpose. Ice for beverages must be dispensed using a scoop or other approved means.
19. Cleanliness – All equipment, utensils, personnel, and area must be kept clean at all times.
20. Refuse containers must be provided for the operation and for patron use.
21. All equipment must be approved and designed for the type of use at the event function. The use of wood as a material for worktables or other uses where it is subject to food contact is prohibited.
22. Extra food handling utensils must be available if approved equipment washing facilities are not provided.
23. Provision must be made for the proper sanitization of all multi-use utensils. This will require that a three-compartment sink, or other means approved by this Department be available for use.
24. The area/booth must be maintained clean and thoroughly cleaned before vacating the site.
25. Food Vendors must bring containers for their liquid refuse (e.g., grease, oil, gravy, sauce, juice, etc.) and dispose of it off-site. In the event that the City of Philadelphia or Concilio determine that additional site cleaning will be required due to excess refuse and or grease, the Vendor will be financially responsible for all costs associated with the clean-up.